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Policy 6700P

Nutrition, Health & Physical Fitness


Procedure Nutrition, Health and Physical Fitness


Wellness Policy

The wellness policy must include, but is not limited to:


  • Goals for nutrition education, nutrition promotion, and other school-based activities to promote wellness;
  • The Smart Snacks in School standards for all foods and beverages sold to students on campus during the school day, including access to water;
  • Standards consistent with federal regulations for school meal programs and the Smart Snacks in School standards for other foods available to students (e.g., food brought from home for classroom events/parties and food used as rewards or incentives);
  • Policies for marketing only food and beverages that meet the Smart Snacks in School standards;
  • Standards for quality physical education and nutrition education programs aligned to state learning standards that help students develop lifelong healthy behaviors;
  • Promotion of activities that provide students opportunities to be physically active before, during and after school;
  • Engagement of the community in support of the District’s work in creating continuity between school and other settings for students and staff to practice lifelong healthy habits;
  • Establishment of a wellness committee that includes representatives from the school and that permits participation from members of the community;
  • Designation of one or more school official(s) to ensure compliance of each school; and
  • Direct committee review and assessment of the wellness policy every three years.


Wellness Committee

The District will convene an advisory committee to establish goals for the District-level wellness policy and to oversee its development, implementation, periodic review and updating. The membership of the committee will represent all school levels (elementary and secondary schools). The following parties must be permitted to participate as committee members: 

  • Parents and caregivers; 
  • Students; 
  • Representatives of the school nutrition program (e.g., school nutrition director); 
  • Physical education teachers; 
  • School health professionals (e.g., health education teachers, nurses, physicians, dentists, health educators, and other allied health personnel who provide school health services, school counselors, psychologists, social workers, or psychiatrists]; 
  • School administrators (e.g., superintendent, principal, vice principal), 
  • School board members; 
  • Health professionals (e.g., dietitians, doctors, nurses, dentists); and
  • Members of the general public.


The wellness committee is responsible for:


  • Establishing committee membership and operating protocol; 
  • Understanding wellness policy compliance requirements;
  • Developing an implementation plan for the wellness policy;
  • Recordkeeping; 
  • Triennial progress assessments; 
  • Revising the wellness policy; and
  • Leading community involvement, outreach and communications initiatives regarding the wellness policy. 


Wellness Policy Implementation Plan

The wellness committee will develop and maintain a plan for implementation, management and coordination of the wellness policy. The District will use online tools or other resources to review and consider evidence-based strategies (e.g., Centers for Disease Control and Prevention’s School Health Index) in determining goals for nutrition promotion and education, physical activity and other school-based activities (e.g., school vegetable garden) for each school.


The plan will include:

  • Roles, responsibilities, actions and timelines specific to each school;
  • The District official designated to oversee the wellness policy; and
  • An action plan to implement all required elements of the wellness policy.


Annual Notification

The District will notify families and the public, on an annual basis, of the availability of the wellness policy, and provide information that would enable interested households to obtain more details. The District will also annually distribute and collect applications to determine eligibility for free or reduced-price meals as set forth below.  The District is encouraged to provide as much information as possible about the school nutrition environment.


Triennial Progress Assessments

At least once every three years, the District will evaluate its compliance with the wellness policy. The triennial assessment will consider: 

  • The extent to which schools under the jurisdiction of the District are in compliance with the wellness policy.
  • The extent to which progress has been made in attaining the goals of the District’s wellness policy.


The assessment report will include the position/person responsible for managing the triennial assessment and their contact information.


Updates to the Policy

The wellness committee will update or modify the wellness policy based on the results of the School Health Index and triennial assessments and/or as priorities change and new federal or state guidance or standards are issued.


Community Involvement, Outreach and Communications

The District will actively communicate ways in which members of the wellness committee and others can participate in the development, implementation and periodic review and update of the wellness policy through a variety of means. The District will also inform parents of the improvements that have been made to school meals and compliance with school meal standards, the availability of child nutrition programs and how to apply for those programs, and District compliance with Smart Snacks in School nutrition standards. 



The District will maintain and make available for public inspection records documenting compliance with the wellness policy. Records will be available at, or a copy may be requested from the District office. 

Records will include, but will not be limited to:

  • The written wellness policy.
  • Documentation demonstrating that the document has been made available to the public
  • Documentation of the triennial assessment.
  • Documentation to demonstrate compliance with the annual public notification requirement.

Nutrition and Food Services Program

Meal Applications and Eligibility for School Meals

As a sponsor of the National School Lunch Program and School Breakfast Program, the District will provide free and reduced-price breakfasts and lunches to students who qualify in accordance with the programs. The District will annually distribute the Letter to Households and Free and Reduced-Price Meal Applications to all households at the beginning of each school year. If a parent or guardian of a student needs assistance with application materials in a language other than English, the District will offer appropriate assistance to that parent/guardian. The District will protect the identity of students eligible for free and reduced-price meals in accordance with USDA guidelines for confidentiality and disclosure of student eligibility for such meals.

If the District has obtained available information from other sources that the student is likely eligible for free or reduced-price meals, but the parent or guardian has not submitted an application to determine the student’s eligibility, the District will complete and submit the application for the student in accordance with the authority granted under 7 C.F.R. Sec. 245.6 (d). The completed application must set forth the District’s basis for determining the student’s eligibility. A District family determined eligible under this process will be notified that the family’s children are eligible for free or reduced-price meals or for free milk. This determination must be made family by family, and the District will not make eligibility determinations or certifications by categories or groups of children.


At least monthly, the District will directly certify students for free school meals if the students qualify because of enrollment in assistance programs, including but not limited to the supplemental nutrition assistance program, the temporary assistance for needy families, and Medicaid.


The District and its school staff will work to improve systems for identifying homeless students, students in out-of-home care, runaway students, and migrant students to ensure that each student has proper access to free school meals and that applicable accountability and reporting requirements are satisfied.

Students in prekindergarten through twelfth grade who qualify for reduced-price lunches will not be required to pay a lunch copay (RCW 28A.235.160).


Meal Patterns and Menu Planning

The District will follow the USDA meal patterns for the National School Lunch Program, School Breakfast Program, and Smart Snacks in School standards for all food and beverages sold to students on school campus during the school day.


 Meal Times

The District will set meal times to allow breakfast to be served as close to the start of the school day as possible and lunch to be served between 10:00 am and 2:00 pm (with the goal of lunch served between 11:00 a.m. and 12:30 p.m.). Students who arrive for breakfast with little time before school begins may take their breakfast with them to class. The length of the meal period will allow enough time for students to be served and eat a complete meal as well as take care of personal hygiene needs.


Food Safety Plan

The District will establish a Food Safety Plan based on Hazard Analysis and Critical Control Points.  Because of the potential liability of the District, the food services program will not accept donations of food other than as provided in this policy without board approval. Should the board approve a food donation, the superintendent shall establish inspection and handling procedures for the food and determine that the provisions of all state and local laws have been met before selling the food as part of the school lunch menu.


Meal Pricing

The Board of Directors shall determine paid meal prices annually for the National School Lunch Program and follow Paid Lunch Equity regulations. Adult meal prices shall be set to allow teachers, administrators, and parents to demonstrate their support for school meal programs by occasionally eating with students. The price must be the price charged to students paying the full meal price plus the value of federal reimbursement for paid meals and the USDA Food Value.


USDA Foods

The District will use the full entitlement of USDA Foods made available under the Federal Food Distribution Program for school meal programs.


Nonprofit School Food Service Account

The District will maintain a nonprofit school food service account.  All revenues shall be used solely for the school meal programs and to improve the quality of the food service program for the students being served.  Food sold a la carte and food sold to other school entities will be priced to recover, at a minimum, food costs.


Meal Charge Policy

In order to allow students to receive nutritious meals, prevent identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the nonprofit school nutrition program, the District will establish a written meal charge process for students eligible for reduced price meals and students that are not eligible for free or reduced price meals.  The meal charge policy will be communicated to households each year so that school District employees, families and students have a shared understanding of expectations regarding meal charges. 


 Unpaid Meal Charges

If a student has not paid for five or more previous meals, the school will:

            (1) Determine whether the student is categorically eligible for free meals;

(2) If no application has been submitted for the student to determine his or her eligibility for free or reduced-price meals, make no fewer than two attempts to contact the student’s parent or guardian to have him or her submit an application; and

(3) Have a principal, assistant principal, or school counselor contact the parent or guardian for the purpose of:

(a) Offering assistance with completing an application to determine the student’s eligibility for free or reduced-price meals;

(b) Determining whether there are any household issues that may prevent the student from having sufficient funds for school meals; and

(c) Offering any other appropriate assistance.


No school or school District personnel or school volunteer may:


(1) Take any action that would publicly identify a student who cannot pay for a school meal or for meals previously served to the student, including but not limited to requiring the student to wear a wristband, hand stamp, or other identifying marker, or by serving the student an alternative meal;

(2) Require a student who cannot pay for a school meal or for meals previously served to the student to perform chores or other actions in exchange for a meal or for the reduction or elimination of a school meal debt, unless all students perform similar chores or work;

(3) Require a student to dispose of an already-served meal because of the student’s inability to pay for the meal or because of money owed for meals previously served to the student;

(4) Allow any disciplinary action that is taken against a student to result in the denial or delay of a nutritionally adequate meal to the student; or

(5) Require a parent or guardian to pay fees or costs in excess of the actual amounts owed for meals previously served to the student.


Communications for a school or school District about amounts owed for meals previously served to a student under the age of fifteen may only be directed to the student’s parent or guardian. Neither this policy nor chapter 28A.235 RCW prohibit the District from sending a student home with a notification that is addressed to the student’s parent or guardian.


A parent or guardian will be notified of a negative balance of a student’s meal account no later than ten days after the student’s school meal account has reached a negative balance. Within thirty (30) days of sending this notification, the District will exhaust all options to directly certify the student for free or reduced-price meals. Within these thirty days, while the District is attempting to certify the student for free or reduced-price meals, the student may not be denied access to a school meal unless the District determines that the student is ineligible for free or reduced-price meals.


If the District is unable to directly certify the student for free or reduced-price meals, the school District will provide the parent or guardian with a paper copy of, or an electronic link to, an application for free or reduced-price meals with the negative-balance notification described above and encourage the parent or guardian to submit the application. 

The District’s meal charge policy will also address unpaid meal charges.  Students who qualify for free meals will not be denied a reimbursable meal even if they have accrued a negative balance from previous purchases.  Students with outstanding meal debt will be allowed to purchase a meal if the student pays for the meal when it is received. 


The District will make reasonable, discrete efforts to notify families when meal account balances are low.  Families will also be notified when a student reaches a negative balance.


Families will continue to be notified of an outstanding negative balance.  The negative balance will remain on a student’s account until paid. Negative balances not paid prior to the end of the school year will be considered delinquent debt and will be turned over to the superintendent or designee for collection. The District will make reasonable, discrete efforts to collect delinquent (overdue) unpaid meal charges, which is an allowable use of National School Food Service Account (NSFSA) funds, and will coordinate communications with families to resolve the charges.  Options may include collection agencies, small claims court or any other collection method permitted by law and consistent with the Fair Debt Collection Practices Act.


Children with Special Dietary Needs

For children with a disability whose condition restricts their diet, nutrition services may provide meal modifications.  Under the law, a disability is an impairment that substantially limits a major life activity, which can include life-threatening allergies or digestive conditions. The District food service department will work with the school’s 504 coordinator to accommodate student special dietary needs.

Requests for meal modification must be signed by a licensed healthcare professional that is authorized to write medical prescriptions.  The provider’s statement must identify:

  • The child’s disability;
  • An explanation of why the disability restricts their diet;
  • The major life activity affected by the disability;
  • The food or foods to be omitted from the child’s diet and the food that must be substituted.


Civil Rights

The District will follow USDA Food and Nutrition Civil Rights and nondiscrimination policies.



The District will follow all state and federal guidelines when procuring food for the Federal School Meal Programs and as part of District procurement procedures, establish a procurement plan and Code of Conduct consistent with the Uniform Grant Guidance; 2 CFR 200. Food specifications shall be written in a manner to procure food products that meet the school meal pattern requirements.


Smart Snacks Standards in School

All foods and beverages sold to students on campus during the school day (e.g., vending machines, school stores, and other school fundraisers) must meet USDA Smart Snacks standards. No food or drink items will be sold unless they have been approved by the principal or school official responsible for oversight of the Smart Snacks standards or as designated in the wellness policy.


Best Practices for Meal Service

The Superintendent or designee will make reasonable efforts to ensure:

  • Student participation in the breakfast and lunch programs is encouraged;
  • Any student may eat in the school cafeteria or other designated place;
  • Schools provide varied and nutritious food choices consistent with the applicable school meal program guidelines;
  • Healthy foods are competitively priced;
  • Meal prices are conspicuously posted in each cafeteria or designated meal area;
  • Seating for meals is uncrowded and occurs in a pleasant and safe environment;
  • Supervision during mealtime is appropriate and rules for mealtime behavior are consistently enforced;
  • Bus schedules allow students to arrive in time for participation in the School Breakfast Program;
  • Alternate breakfast service models are implemented so that students have access to breakfast meals; and
  • Community Eligibility Provision or Provision 2 Special Assistance Program is implemented in qualifying schools.



To promote hydration, free, safe, and unflavored drinking water will be available to all students throughout the school day and throughout every school campus. The District will make drinking water available where school meals are served. In addition, students will be allowed to bring with them and carry throughout the day approved water bottles (filled only with water).


Celebrations and Rewards

Foods offered, on the school campus should meet or exceed the USDA Smart Snacks in School nutrition standards, including:

  • Foods brought for celebrations and parties- Healthy food options are encouraged, but not required during classroom celebrations. The District will link a list of healthy party ideas to parents and teachers, including non-food celebration ideas.
  • Rewards and incentives- Schools should not use foods or beverages, especially those that do not meet the Smart Snack guidelines, as rewards for academic performance or good behavior and will not withhold food or beverages (including food served through school meals) as a punishment.



Foods and beverages that meet or exceed the USDA Smart Snacks in School nutrition standards may be sold through fundraisers on the school campus during the school day. The District will make available to parents and teachers a list of healthy fundraising ideas. Schools will encourage fundraisers that promote physical activity (such as walk-a-thons, Jump Rope for Heart, fun runs, etc.). Fundraisers held outside the school day are not required to meet Smart Snack standards.


Nutrition Promotion
Nutrition promotion and education positively influence lifelong eating behaviors by using evidence-based techniques and nutrition messages, and by creating food environments that encourage healthy nutrition choices and encourage participation in school meal programs. Students and staff will receive consistent nutrition messages throughout schools, classrooms, gymnasiums, and cafeterias. Nutrition promotion also includes marketing and advertising nutritious foods and beverages to students and is most effective when implemented consistently through a comprehensive and multi-channel approach by school staff, teachers, parents, students and the community.  Instruction for marketing nutritious foods and a healthy lifestyle will, as resources allow, be incorporated into DECA courses.


The District will promote healthy food and beverage choices for all students throughout the school campus, as well as encourage participation in school meal programs. This promotion will occur through:


  • Implementation of evidence-based healthy food promotion techniques through the school meal programs using smarter lunchroom techniques.
  • Ensuring 100% of foods and beverages promoted to students meet the USDA Smart Snacks in School nutrition standards. 


Staff Qualifications and Professional Development
All school nutrition program directors, managers and staff will meet or exceed hiring and annual continuing education/training requirements. School nutrition personnel will refer to USDA’s Professional Standards for School Nutrition Standards website to search for training that meets their learning needs.


Family and Community Involvement

In order to promote family and community involvement in supporting and reinforcing physical education in the schools, the school principal is responsible for ensuring:

  • Nutrition education materials and meal menus are made available to parents;
  • Parents are encouraged to promote their child’s participation in the school meals program. If their children do not participate in the school meals program, parents are encouraged to provide their children with healthy snacks/meals;
  • Families are invited to attend exhibitions of student nutrition projects or health fairs;
  • Nutrition education curriculum includes homework that students can do with their families;
  • School staff consider the various cultural preferences in development of nutrition education programs and food options;
  • School staff are encouraged to cooperate with other agencies and community groups to provide opportunities for students to participate in physical activity programs.
  • Families are actively notified of opportunities and invited to participate in school-sponsored physical activities and receive information about health promotion efforts.


Nutrition Education

The District’s K-12 nutrition education curriculum will align with the Washington State Health and Physical Education K-12 Learning Standards and will be designed to provide students with the knowledge and skills necessary to promote healthy behavior.

The District’s nutrition education curriculum should include, but not be limited to, the following concepts:

  • Age-appropriate, developmentally appropriate and culturally relevant nutritional knowledge, including: the relationship of nutrition and food nutrients to physical performance and body composition; the benefits of healthy eating; essential nutrients; nutritional deficiencies; the principles of healthy weight management; the use and misuse of dietary supplements; safe food preparation, handling, and storage; and appreciation of cultural diversity related to food and eating;
  • Age-appropriate nutrition-related skills, including how to gather and analyze health information; analyze nutrition information to plan and prepare a healthy meal, understand and use food labels, evaluate nutrition information, misinformation, and commercial food and advertising; and assess one’s personal eating habits, set goals for improvement, and achieve those goals.


Health and Physical Education


The superintendent will adopt and implement a comprehensive physical education curriculum aligned with the Washington State Health and Physical Education K-12 Learning Standards. The District will provide students with physical education using an age-appropriate, sequential physical education curriculum. The physical education program will promote the benefits of a physically active lifestyle and help students develop skills to engage in lifelong healthy habits.


Physical Education Requirements and Waiver Policy

The District will grant waivers, exemptions, or substitutions for physical education classes only in cases where it determines such waiver, exemption or substitution is absolutely necessary. All high school students are required to complete a minimum of three semesters (1.5 credits) of physical education. Students may be excused from this fitness requirement under RCW 28A.230.050. Such excused students will be required to demonstrate proficiency/competency in the knowledge portion of the fitness requirement, in accordance with written District policy.


A physical education waiver is defined as release from class (not taking physical education at all), not receiving credit, and/or being held accountable for the knowledge portion of physical education per statute.


Professional Learning

The District will, subject to available resources, offer ongoing in-service and professional learning opportunities for staff in the area of health education, physical education and physical activity.  Professional learning will help District staff understand the connections between academics and health and the ways in which health and wellness are integrated into ongoing District reform or academic improvement plans/efforts.


Physical Activity in Schools
The District encourages participation in a Comprehensive School Physical Activity Program. A Comprehensive School Physical Activity Program (CSPAP) is a multi-component approach by which schools use all opportunities for students to be physically active, meet the nationally-recommended 60 minutes of physical activity each day, and develop the knowledge, skills, and confidence to be physically active for a lifetime. A CSPAP reflects strong coordination and synergy across all of the components: quality physical education as the foundation, physical activity before, during, and after school, staff involvement, and family and community engagement.​


Quality Physical Education

Schools will implement a physical education program which includes instruction and practice in a variety of motor skills and movement patterns; knowledge of concepts, principles, strategies and tactics related to movement and performance; knowledge and skills to achieve and maintain a health-enhancing level of physical activity and fitness; responsible personal and social behavior that respects self and others; and values physical activity for health, enjoyment, challenge, self-expression, and social interaction.


Physical Activity during the School Day

The District recognizes that students are more attentive and ready to learn if provided with periodic breaks when they can be physically active or stretch. Schools will encourage teachers to:

  • Incorporate movement and kinesthetic learning approaches into “core” subject instruction when possible (e.g., science, math, language arts, social studies and others) and do their part to limit sedentary behavior during the school day.
  • Provide short (3-5-minute) physical activity breaks to students during and between classroom times. These physical activity breaks will complement, not substitute, physical education class, recess, and class transition periods.


Physical Activity Before and After School

The District offers opportunities for students to participate in physical activity either before or after the school day through a variety of methods.



Schools will offer physically active daily recess opportunities that align with state and national recess recommendations and maintain safe and age-appropriate equipment to use during recess. Recess monitors or teachers will encourage students to be active. Recess will not be a substitute for physical education class. Physical activity during the school day


Family and Community Engagement
The District will offer opportunities to promote family and community involvement in supporting and reinforcing physical education and physical activity in the schools. Schools should encourage that: 

  • Physical education activity ideas are sent home with students;
  • School staff are encouraged to cooperate with other agencies and community groups to provide opportunities for students to participate in physical activity programs.
  • Families are actively notified of opportunities and invited to participate in school-sponsored physical activities and receive information about health promotion efforts.


Staff Wellness and Health Promotion

The District highly values the health and well-being of every staff member and supports personal efforts by staff to maintain a healthy lifestyle.  Staff wellness information will be disseminated when it becomes available to the District. 

Active Transport
The District will identify safe and active routes to and from school to promote alternative transport methods for children, such as walking and bicycle programs. The District will encourage this behavior by engaging and promoting activities such as: 

  • Designation of safe or preferred routes to school;
  • Promotional activities such as participation in International Walk to School Week, National Walk and Bike to School Week;
  • Instruction on walking/bicycling safety provided to students;
  • Use of crossing guards; and
  • Documentation of the number of children walking and/or biking to and from school.


School District Facilities

Access to school sites will be provided through permitting use of facilities to community youth sports groups consistent with the District’s facilities use policy so additional opportunities are available for all youth in the community to participate in quality physical activity, fitness, sports, and recreation programs.



Date: February 27th, 2007; Revised July 24, 2018; October 26, 2021