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Policy 5000P

Recruitment and Selection of Staff

Citizenship Status

Within three business days of official employment, the district will document the citizenship/immigration information regarding employment eligibility that is furnished by the prospective employee. The information that is recorded may come from single documents which establish both identity and authorization to work, including:

Acceptable Verification Document for New Hires

One Document Establishing Both Identity and Employment Authorization

List A

(From Form I-9, Lists of Acceptable Documents)

  1. U.S. Passport or U.S. Passport Card
  2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
  3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa
  4. Employment Authorization Document that contains a photograph (Form I-766)
  5. For a nonimmigrant alien authorized to work for a specific employer because of his or her status:
    1. Foreign passport; and
    2. Form I-94 or Form I-94A that has the following:
      1. The same name as the passport; and
      2. An endorsement of the alien’s nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.
  6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI.

— OR —

  1. One Document Establishing Identity (List B)   -AND-
  2. One Document Establishing Employment Authorization (List C)

List B:

  1. Driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address.
  2. ID card issued by a federal, state or local government agency or entity, provided it contains a photograph or  information such as name, date of birth, gender, height, eye color, and address.
  3. School ID card with a photograph
  4. Voter’s registration card
  5. U.S. Military card or draft record
  6. Military dependent’s ID card
  7. U.S. Coast Guard Merchant Mariner Card
  8. Native American tribal document
  9. Driver’s license issued by a Canadian government authority

List C:

  1. A Social Security Account Number card, unless the card includes one of the following restrictions:
    1. NOT VALID FOR EMPLOYMENT
    2. VALID FOR WORK ONLY WITH INS AUTHORIZATION
    3. VALID FOR WORK ONLY WITH DHS AUTHORIZATION
  2. Certification of Birth Abroad issued by the Department of State (Form FS-545)
  3. Certification of Report of Birth issued by the Department of state (Form DS-1350)
  4. Original or certified copy of birth certificate issued by a state, county, municipal authority or territory of the United States bearing an official seal
  5. Native American tribal document
  6. U.S. Citizen ID Card (Form I-197)
  7. Employment authorization document issued by the Department of Homeland Security

The district must complete an Immigration Service Form (I-9) for each staff member employed after November, 6, 1986, and keep that form on file for the duration of employment.  Upon resignation/termination, the form must be kept on file for three years after the initial date of hire or one year after termination, whichever is later.

Sexual Misconduct

For prospective employees, the school district shall request sexual misconduct information from all current and former school employers, including out-of-state school employers.

All prospective employees must sign a release granting permission for the district to contact current and former employers. The release shall authorize disclosure of acts of sexual misconduct and access to all school district files related to the misconduct. The prospective employee shall agree to release current and past employers from liability. Refusal to allow the release of information will end consideration of the applicant.

For certificated applicants, the district will verify certification and request that the Office of Superintendent of Public Instruction release all information regarding sexual misconduct.

Background Check

As per district policy, the superintendent may employ staff members on a temporary basis until the board takes final action on the recommendation of the superintendent. Unsupervised employees are subject to a background check with fingerprints to be furnished by the state patrol and Federal Bureau of Investigation. Unsupervised volunteers and employees without unsupervised access to children shall have name and date of birth background checks provided by the Washington state patrol.  Volunteers will undergo a criminal record check each school year.

All such records shall be treated as confidential and only the director of personnel and one specific designee identified in writing shall be authorized to access the Superintendent of Public Instruction’s record check data base and district record check data including records of arrest and prosecution (RAP sheets). RAP sheets shall be secured by the district in storage separate from personnel and applicant records. Further use of the record following initial employment or re-dissemination of the records to another organization or individual is expressly prohibited. Lawful use of such information does not constitute liability for defamation, invasion of privacy, or negligence, but noncompliance with this policy, relevant rules and statutes may allow for the recovery of civil damages under applicable federal and state statutes.

Employment information disclosed by the district at the request of an employee or employment agency regarding an employee’s ability to perform the job, diligence, skill, reliability or illegal or wrongful acts are presumed to be disclosed in good faith.

The district shall keep a record of requests for employee information for a period of two (2) years. A copy of the record will be maintained in the employee’s file.

La Center School District Adopted: September 25th, 2007; Revised December 13th, 2016

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