Procedure: Expense Claim Certification and Approval

All claims for the provision of goods and services against a school district,  must be pre-audited and certified by the auditing officer of the municipality or his delegate. This certification may be made on each individual claim voucher or, subject to the acceptance and approval of the board, a blanket voucher certification may be used so long as it indicates the particular vouchers so certified. The use of a blanket certification in no way relieves the auditing officer of his/her responsibility and liability for each individual voucher so certified. The certification must be signed and dated by the auditing officer or his delegate. For all claims the certification must include the following language:

I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the school district and that I am authorized to authenticate and certify to said claim.

Vouchers audited and certified by the auditing officer as required by RCW 42.24.080, and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing which has been made available to the board.

To indicate board approval of payment of claim vouchers  and payroll audited and certified by the auditing officer, the following statement will be recorded in the minutes: 

The following vouchers, audited and certified by the auditing officer, as required by RCW 42.24.080, and those expense reimbursement claims certified, as required by RCW 42.24.090, are approved. 

Classification: Critical 12.11

Date: February 27th, 2007

Revised: March 24, 2026